Employee Notices

Labor Code Division 4, Part 1, Chapter 2, Article 4 deals with employee notices under the workers’ compensation and insurance laws.

Section 3550 requires every employer subject to the compensation provisions of this division to post and keep posted in a conspicuous location frequented by employees, and where the notice may be easily read by employees during the hours of the workday, a notice that states the name of the current compensation insurance carrier of the employer, or when appropriate, that the employer is self-insured, and who is responsible for claims adjustment. Failure to keep any notice required by this section conspicuously posted constitute a misdemeanor, and are prima facie evidence of noninsurance.

Section 3551 explains that every employer subject to the compensation provisions of this code, with exceptions, must give every new employee, either at the time the employee is hired or by the end of the first pay period, written notice of the information required. The content of the notice required by this section is prescribed by the administrative director after consultation with the Commission on Health and Safety and Workers’ Compensation.

The notice required by this section must be easily understandable and available in both English and Spanish. The content of the notice required by this section is required to be made available to employers and insurers by the administrative director. Insurers must provide this notice to each of their policyholders, with advice concerning the requirements of this section and the penalties for a failure to provide this notice to all employees.

Section 3553 provides that every employer subject to the compensation provisions of this code is required to give any employee who is a victim of a crime that occurred at the employee’s place of employment written notice that the employee is eligible for workers’ compensation for injuries, including psychiatric injuries, that may have resulted from the place of employment crime.